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Program Summary
Title: Caps_Disposable
SBContract Opps ID: NBD00159299052148016
Document Type: Combined Synopsis/Solicitation
State: Texas
Agency: (Federal) Defense Logistics Agency
FSC Code: 65 - Medical, Dental, and Veterinary Equipment and Supplies
NAICS Code: 339113 - Surgical Appliance and Supplies Manufacturing
Set Aside: N/A
Solicitation No.: IAS-1901-71
Source: Members Only
Place of
Medical Materiel Enterprise Standardization Offices (MMESO) 7800 IH-10 West, Suite 220 San Antonio, Texas 78230-4768 United States
Posted Date:
Feb 11, 2019
Last Update: Feb 11, 2019
Due Date: Feb 19, 2019

Point of Contact
, , Phone: 210-536-6074 Fax: daniel.d.burns8.ctr@mail.mil

Opportunity History
  • Original Synopsis
    Feb 11, 2019
    9:22 am
Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Feb 11, 2019 9:22 am
The Defense Health Agency (DHA) Medical Logistics (MEDLOG) Division Medical Materiel Enterprise Standardization Office (MMESO) and the Defense Logistics Agency (DLA) Troop Support Medical Prime Vendor (PV) Program announce a Standardization Action (SA) for the standardization of Caps, Disposable. Only those vendors on the Qualified Suppliers List (QSL) MS-1809-82_Caps_Disposable are eligible for participation. The MMESO South is the lead MMESO for this project.

These Caps, Disposable products are for purchase by the Military Treatment Facilities (MTFs) of the Military Health System (MHS) and for the operational assemblages of the Army, Navy, Air Force, Marine Corps, and Naval Expeditionary Medical Support Command (NEMSCOM) and managed regionally by MMESOs North, South, West, Pacific and Europe, hereafter referred to as MMESOs. The Incentive Agreement (IA) resulting from this Sources Sought Notification is a supplement to the Prime Vendor (PV) Program and is not a contract. Vendors must have an agreement with the current DoD Medical/Surgical PVs, CARDINAL HEALTH and OWENS & MINOR, to distribute through the PV Program. For additional information regarding DLA Troop Support Medical's PV program, please access the DMMOnline web site at https://www.medical.dla.mil/.

This Sources Sought notification is intended to solicit pricing quotes from vendors who are on the QSL MS-1809-82_Caps_Disposable. The pricing that is provided must be discounted from Distribution and Pricing Agreement (DAPA) prices or proposed DAPA prices. Vendors who are currently qualified for the QSL must meet the requirements below. The resulting IA will be for a base period of 36 months from date of selection, with one 24-month option period not to exceed a total of five (5) years. Anticipated selection date is 30 Mar 2019. Among vendors who are on QSL MS-1809-82_Caps_Disposable, the lowest price will determine selection. It is intended that the selected vendor(s) for this IA will support the enterprise goal of medical materiel standardization that combines operational and institutional requirements. The government is seeking a single vendor selection for an IA. The government reserves the right to standardize or not standardize on Caps, Disposable.

Vendors agree to hold the submitted IA pricing firm for 75 days from the date specified for receipt of their IA offer. Notification of non-selection will be sent once the IA process is completed and the bilateral IA is signed.

A. Products & Performance Required
The MMESOs are seeking product line items in the category of Caps, Disposable. The total estimated enterprise-wide annual demand for this product line is approximately $301,871 based on Medical Product Data Bank (MedPDB) usage data over a recent 12-month period. The usage data represents requirements for the Army, Navy, and Air Force Institutional MTFs, along with operational assemblages in the Department of Defense (DoD).

B. Instructions to Vendors
Vendors on QSL MS-1809-82_Caps_Disposable who are interested in participating in the Standardization Action for an IA must provide a response to this Sources Sought notification via e-mail to the MMESO POCs below. In addition to the offered pricing as specified, please include the following information: (1) Company name and address; (2) Company POC (Name and Phone Number, Fax Number, and E-mail address); (3) Commercial and Government Entity (CAGE) Code; (4) Identification of the Sources Sought notification to which the vendor is responding; and (5) electronic printout(s) of base uncommitted offering submitted log or offered items already on DAPA. Due to the potential for e-mail to be lost in transmission, from network security, etc., vendors are strongly encouraged to confirm with the MMESO South that the submission, quote, and DAPA documentation were received by the MMESO South via e-mail, allowing adequate time for resubmission before the due date and time. Vendors must complete and submit the IA FBO Package Worksheet. A vendor who cannot open the IA FBO Package Worksheet may contact either of the MMESO POCs below and a copy will be provided via an alternate method (fax, e-mail, or hard copy). Vendors that do not meet the deadline of COB 5:00 PM Central Standard Time (CST) on the date listed for closing, per the FBO Sources Sought notification, will not be eligible for participation in the Standardization Action for an IA.

Vendor Instructions for Pricing Submission

The pricing requirements are outlined below. Using the IA FBO Package Worksheet, pricing quotes must be submitted in full to the MMESO POCs by the above response date of this Sources Sought notification. Vendor part numbers and packaging MUST match those that were submitted and qualified to the subject QSL FBO. Vendors not currently on the subject QSL will not be considered for an IA. Vendors who are not selected will be notified in writing upon issuance of an IA.

1. Vendors will be required to submit incentive pricing discounts off DAPA base uncommitted pricing for all products included in this standardization initiative. Where lower base uncommitted government prices are available, the incentive tier is expected to be lower than such prices. This is because DAPAs, unlike other government prices, are base uncommitted. A vendor shall not quote base uncommitted prices as the discounted tier price for purposes of this standardization initiative. Vendors must provide quotes on items provided in response to the technical/company requirements. Based on the good faith volume estimates provided, vendor agrees to give all designated MTFs and Operational Units incentive pricing throughout the life of this agreement in exchange for 80% commitment of purchases for the MHS in this product line. A vendor who does not provide discounts off DAPA in response to the IA FBO will not be considered for continued participation.

2. Vendor must submit the following information via IA FBO Package Worksheet for each QSL required item: Vendor Part Number (PN), Manufacturer PN, Manufacturer Name, Full Item Description, DAPA Number for Item, Unit of Measure (UOM), Quantity (QTY) in UOM, Unit of Inner Packaging (UOP), QTY of UOM in UOP, Unit of Sale (UOS), QTY of UOM in UOS, UOS Base Price, UOS Incentive Price, UOM Base Price and UOM Incentive Price.

Required Products / Annual Usage in Units /

Vendor instructions for Submission of DAPA Log and Commercial Pricing information

3. Vendor must submit a DAPA Log via the DAPA Management System (DMS) Manufacturer's Application including all offered items and relevant base uncommitted pricing for each. Submitted log base uncommitted pricing must correlate directly to that on the IA FBO Package Worksheet for all offered items. Vendors must send a screenshot of their submitted DAPA Log or of the required items already on their existing DAPA. Screenshots must be received by the MMESO POC's by the above response date of this Sources Sought notification. Vendors who do not meet this deadline will not be eligible for participation in the Standardization Action for an IA.

4. Vendor must send supporting commercial pricing information to the DAPA administrator by the above response date of this Sources Sought notification. Commercial pricing will help DAPA administrators make a fair and reasonable determination. To assist DAPA administrators in identifying Standardization submissions via e-mail, vendors should cite the product line name and IA number as shown in this IA FBO announcement.

Note: DAPA holders must have an agreement with the current DoD Medical/Surgical PVs to distribute through the PV Program. DAPA holders must be prepared to ship items to both PVs, so that the PVs may carry inventory and MTFs may designate items as usage; therefore, standardized items may not be coded in the DMS as "drop ship only." It is strongly recommended that participants contact each PV prior to adding items to DAPA, in order to gain a full understanding of the PV's requirements and any potential costs associated with PV handling of those items. These costs should be factored into any base uncommitted DAPA prices and any quoted IA prices.

C. Source Selection Procedures
Pricing evaluation of required items will occur for those vendors who have been previously qualified for the QSL. Price evaluation is based on the sum of each required item's offered IA unit price multiplied by number of estimated units. If all other requirements have been met, the lowest overall price will be selected for the IA for Standardization. The Government intends to make a selection based on initial quotes, but reserves the right to seek further discounts or request revised quotes if determined necessary.
? In order to be eligible for selection, vendors are required to have established Fair and Reasonable base uncommitted DAPA prices for each product in the product line by time of selection.
? Failure to establish a DAPA with approved base uncommitted pricing will preclude a vendor from being selected to establish an IA with the government.

Points of Contact (POCs):

MMESO South Data Analyst, Mr. Dennis Burns, 210-536-6074, daniel.d.burns8.ctr@mail.mil and MMESO South Team Leader, Mr. David Sheaffer, 210-536-6075, david.v.sheaffer.ctr@mail.mil. DLA Troop Support Medical Contracting Officer: Ms. Tara J. Perrien, tara.perrien@dla.mil, 215-737-8307.
Please consult the list of document viewers if you cannot open a file.
IA FBO Package Worksheet
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
IA FBO Package Worksheet
Posted Date:
February 11, 2019
IA_FBO_Package_Worksheet_IAS-1901-71_Caps,_Disposabl... (239.96 Kb)
Download/View IA_FBO_Package_Worksheet_IAS-1901-71_Caps,_Disposable.xlsx
Description: Complete pricing offer and vendor information must be submitted in full to the MMESO POCs by the response date of this Sources Sought Notification. Vendors not currently on the QSL for the product line will not be considered for IA. Vendor pricing and packaging MUST match those that were submitted and qualified to the QSL. Use these instructions to complete the IA FBO Package Worksheet. Vendors who are not selected will be notified in writing upon issuance of an IA.
Contracting Office Address :
700 Robbins Avenue
Philadelphia, Pennsylvania 19111-5096
United States
Place of Performance :
Medical Materiel Enterprise Standardization Offices (MMESO)
7800 IH-10 West, Suite 220
San Antonio, Texas 78230-4768
United States
Primary Point of Contact. :
Mr. Dennis Burns,
MMESO South Data Analyst
Phone: 210-536-6074
Secondary Point of Contact :
Mr. David V. Sheaffer,
MMESO South Team Leader
Phone: 210-536-6075
All Files
IA FBO Package Worksheet
Feb 11, 2019
Download/View IA_FBO_Package_Worksheet_IAS-1901-71_Caps,_Disposable.xlsx
General Information
Notice Type:
Combined Synopsis/Solicitation
Posted Date:
February 11, 2019
Response Date:
Feb 19, 2019 5:00 pm Central
Archiving Policy:
Manual Archive
Archive Date:
Original Set Aside:
Set Aside:
Classification Code:
65 -- Medical, dental & veterinary equipment & supplies
339 -- Miscellaneous Manufacturing/339113 -- Surgical Appliance and Supplies Manufacturing

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