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H141--Trane HVAC Control maintenance Base Plus Four possible Option Years She...

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Program Summary
Title: H141--Trane HVAC Control maintenance Base Plus Four possible Option Years Sheridan WY 82801
SBContract Opps ID: NBD00159477547993791
Document Type: Presolicitation (Original)
State: Wyoming
FSC Code: 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
NAICS Code: 238210 - Electrical Contractors
Set Aside: Total Small Business Set-Aside (FAR 19.5)
Solicitation No.: 36C25921Q0319
Source: Members Only
Place of
Sheridan VA Health Care System Sheridan , WY 82801
Posted Date:
Apr 09, 2021
Last Update: Apr 09, 2021
Due Date: Apr 15, 2021

Point of Contact
, , Phone: Fax:

H141--Trane HVAC Control maintenance Base Plus Four possible Option Years Sheridan WY 82801
Contract Opportunity
Notice ID
Related Notice
Department/Ind. Agency
General Information
  • Contract Opportunity Type: Presolicitation (Original)
  • All Dates/Times are: (UTC-05:00) CENTRAL STANDARD TIME, CHICAGO, USA
  • Original Published Date: Apr 08, 2021 09:16 am CDT
  • Original Response Date: Apr 15, 2021 04:00 pm CDT
  • Inactive Policy: Manual
  • Original Inactive Date: Jul 14, 2021
  • Initiative:
    • None
  • Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
  • NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • Place of Performance:
    Sheridan VA Health Care System Sheridan , WY 82801
3 HVAC and Control System Inspection Maintenance and Repair Service Sheridan VA Health Care System VA Medical Center Sheridan, WY. 82801 This is a Pre-Solicitation Notice only (Full Solicitation will be posted soon) HVAC and Control System Inspection, Maintenance, and Repair Services in accordance with the terms and conditions stated within this abbreviated Sources Sought / Performance Work Statement (PWS). The subsequent solicitation is planned to be a Base period of performance with Four possible Option Year(s) Contract. Title of Project: HVAC and Control System inspection, maintenance and repair. Objective of service needed: The DDC building automation control system located at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801 is a Trane Tracer Summit BAS as well as Trane Tracer SC. The Trane control system is proprietary and needs to be maintained, programmed, repaired and managed by a trained, certified Trane Summit Tracer contractor.A System maintenance ensures the system operates according to the established sequences of operation for each piece of equipment.A System maintenance ensures the Medical Facility meets volume and air change rate requirements, the system is reliable, and meets energy conservation requirements. Tasks required by the Contractor to meet those objectives: Contractor shall ensure the operation of the HVAC equipment as it relates to the control system. Contractor shall provide the VA access to Trane OEM equipment sales, Trane parts sales, and Trane controls sales. Contractor shall ensure the function of the Trane control system graphics monthly to ensure any devices added/removed from the system are accounted for on the system graphics. Provide all materials, supplies, equipment, tools, and labor, necessary to perform system maintenance, programming, and repair. Specialized tools required are: The Rover used for Tracer Summit. Tracer TU used on the Tracer SC. Contractor shall provide up to four (4) hours of mechanical maintenance service per month for a maximum of 48 hours over a 12-month period. Provide monthly itemized report of work performed. Coordinate work with the appropriate VAMC Personnel and contract COR prior to providing work. To ensure the control system is updated to the Trane Tracer Ensemble and Tracer SC+ within the optional five year contract, and to ensure the sustainability of the system components, the contractor shall provide upgrades in software and hardware to meet the requirement of a complete software and hardware upgrade over a five year period. 100% completion over the five-year contract is expected. Provide maintenance service, on newly installed components, once the warranty period is over, during each contract year. Contractor shall ensure the current operating system software (Trane Tracer Summit, and SC) version is updated in a timely manner before the end of each yearly performance period. Standards that must be maintained, so the system operates properly, and to meet the objectives listed above: Software version updates, for the current operational system (Trane Tracer Summit, and SC), are expected to be 100% complete yearly. Contractor shall ensure that all controlled equipment is available on the software system interface quarterly. Five percent un-availability per quarter is acceptable. Invoicing shall be provided monthly, and shall include a list of tasks performed, the number of hours spent on each task, and the number of travel trips. Invoicing shall be for the number of hours spent on inspection, system maintenance, and repair accomplished, and actual trips needed.A Invoicing up to 100% of the contracted amount is acceptable. A complete and functional replacement of the Trane Tracer Summit/Tracer SC system with a Trane Tracer Ensemble and Tracer SC+ system shall be provided over a five year period. 100% completion is acceptable. Location of performance Sheridan VA Health Care System Sheridan VA Medical Center 1898 Fort Road Sheridan WY 82801
Contact Information
Contracting Office Address
  • 6162 S WILLOW DR SUITE 300
  • Greenwood Village , CO 80111
  • USA
Primary Point of Contact
Secondary Point of Contact


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