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Agreement for 2020-2021 Biennial Bridge and Other Structure Inspections in th...

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Program Summary
Title: Agreement for 2020-2021 Biennial Bridge and Other Structure Inspections in the Syracuse and Buffalo Divisions
SBContract Opps ID: NBD15621585399569386
State: New York
Agency: The New York State Contract Reporter
NAICS Code: 236220 - Commercial and Institutional Building Construction237310 - Highway, Street, and Bridge Construction541330 - Engineering Services
Source: Members Only
Posted Date:
Jun 12, 2019
Due Date: Jul 02, 2019

Point of Contact
, , Phone: 518-436-2902 Fax: James.Chicoine@thruway.ny.gov

Description  
Issue Date: 06/11/2019 Contract Number: D214740
Agreement for 2020-2021 Biennial Bridge and Other Structure Inspections in the Syracuse and Buffalo Divisions
Description:

The New York State Thruway Authority (¡°Authority¡±) is seeking to retain a qualified engineering firm to perform bridge inspection services (general, underwater, in-depth, and special inspections) in Syracuse and Buffalo Divisions. Please note the following:

  • All personnel assigned to the contract shall meet the minimum educational and experience requirements for their positions as outlined in Section 165.5 of the Uniform Code of Bridge Inspection and as required as per the NYSDOT Bridge Inspection Manual.
  • With each bridge inspection, all National Bridge Elements (NBE¡¯s), and Bridge Management Elements (BME¡¯s) shall be rated in accordance with AASHTO¡¯s Element Level Inspection method. In addition, Agency Developed Elements (ADE¡¯s) shall be rated as outlined in the NYSDOT Bridge Inspection Manual. The Letter of Interest (LOI) must provide details on the firms¡¯ and proposed staff¡¯s experience with AASHTO¡¯s Element Level Inspection method and its approach to quality control
  • Bridge culvert, overhead sign structure, high mast lighting and communication tower inspections shall be performed as required by New York State law and/or in accordance with Authority policy. Staff completing the inspection of overhead sign structures and high mast lighting shall have been trained in accordance with NYSDOT¡¯s 2013 Overhead Sign Structure Inventory and Inspection Manual.
  • Work will include the inspection of approximately 220 bridges (1,114 inspection spans), 115 overhead sign structures, 35 high mast light towers and 7 communication towers, and the completion of a small number of underwater inspections in the Authority¡¯s Syracuse and Buffalo Divisions. The four Grand Island Bridges are included in the bridge total.
  • For inspection of the four Grand Island Bridges listed above, the firm must have proven expertise with large truss bridge design and/or load rating experience. The engineering firm must also have proven expertise in ¡°climbing¡± techniques to inspect a small number of very large truss structures with minimal traffic disruption.
  • The firm may be required to perform confined spaced inspections and in-depth inspections that will include data-collection (e.g. sounding and mapping of deteriorated concrete) on a small number of bridges and culverts.
  • The firm will be required to follow all applicable requirements of the U.S. and NYS MUTCD for traffic control, traffic safety, and worker safety at all locations.
  • All bridge inspections will be performed, processed and submitted using NYSDOT"s Bridge Data Inventory System (BDIS), which is used to store inventory and inspection data and digital images. The letter of interest must provide details on the firms¡¯ and proposed staff¡¯s experience with BDIS.
  • All overhead sign structure and high mast light tower inspections will be performed, processed and submitted using the Authority¡¯s Microsoft Excel templates.
  • The firm will be required to perform Bridge Level 2 Load Ratings utilizing the AASHTO AASHTOWare Design and Bridge Load Rating software application.
  • The firm will be required to perform Bridge Level 1 Load Ratings on eight (8) bridges being inspected per year that are classified as ¡°unratable¡± using the AASHTOWare software described above.

The duration of this agreement is twenty-eight months and the Authority shall have the option, in its sole discretion, to extend this agreement for one (1) additional two (2) year term.

In order for a firm¡¯s LOI to be considered by the Authority, the following three (3) points must be met. If any of these three (3) points are not met, the LOI will not be reviewed and the firm will not be considered for selection. Should the firm have any questions regarding these requirements, they must contact only one of the Authority individuals listed below.

  1. The LOI shall be no more than three (3) standard single spaced typewritten pages, using a 10 point or greater Arial (not Arial Narrow) font (line spacing and text), with a minimum ¨ö inch margin on all sides. Font scaling shall be set to one-hundred percent. Font spacing shall be set to ¡®normal¡¯.
  2. All firms listed in the LOI must be registered (and the registration must be current) with the NYS Department of State and must be able to conduct business in New York State. The firm names used in the LOI must match exactly as named with the Department of State (see below for additional details).
  3. Where professional services (including engineering, architectural and survey) are required, all firms listed in the LOI must be registered (and the registration must be current) to practice in New York State with the New York State Department of Education, Office of the Professions, and must be able to legally provide professional services in NYS under the name as stated in the LOI (see below for additional details).

The LOI should include the items listed below, failure to do so may impact the firm¡¯s evaluation score.

  • Seven (7) copies of the LOI must be submitted. Use staples only (do not use binders or covers when submitting a LOI.
  • The prime consultant must fill out and submit with the LOI one copy of each of the following:
    • A State Finance Law ¡×¡× 139-j and 139-k Contractor Disclosure of Prior Non- Responsibility Determinations Form (TA-W3053-9) and,
    • A Certificate of Compliance with the Authority Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TA-W2111-9) for your firm.

These forms are available on the below listed Authority website. A firm¡¯s LOI must be accompanied by both of these required forms, each fully executed for the firm. Do not staple these forms to the LOI.

  • An explanation of the firm's understanding of the assignment.
  • The firm's current and recent experience on similar work assignments. Please include completion dates, dollar values, and role of the firm for each assignment.
  • The names, certifications, qualifications and anticipated roles of the proposed staff members (prime and sub) who will be used on this project. This must include information (including completion dates, dollar value and role) concerning recent relevant assignments.
  • For each of the proposed staff members, include the individual¡¯s current assignments that require twenty (20) percent or more of that individual¡¯s time. For each of the assignments, please provide the assignment¡¯s description, the person¡¯s role, percentage of the person¡¯s time, and completion date of the person¡¯s work on that assignment. Further, please indicate if any of the proposed staff is also proposed for a 2020/2021 bridge inspection agreement with another entity.
  • The names of any other firms that will be involved in this project, the work to be completed by each firm and the estimated percentage of work to be assigned to each firm. Please insure that the D/M/WBE and SDVOB percentages stated below are met. This includes all sub-consultants (including primary D/M/WBE and SDVOB firms) and subcontractors. The sub-consultants¡¯ and sub-contractors¡¯ current and recent experience on similar work assignments must be included.
  • One or two ¡°secondary¡± M/WBE firms are encouraged for submission, but are not mandatory. A ¡°secondary¡± firm is defined as a firm that has limited or no work experience with the Authority. Do NOT propose firms for the secondary M/WBE program that have significant experience with the Authority. A brief explanation of what work might be assigned to each firm should be included.
  • A certification that all firm staff members and all employees of sub-consultants and subcontractors who are former employees of the Thruway Authority (Authority) or New York State and who will be performing work on this project are performing such services in accordance with the provisions of the Public Officers Law, other laws applicable to the service of current or former Authority or New York State employees, and/or the rules, regulations, opinions, guidelines or policies promulgated or issued by the New York Commission on Public Integrity.
  • Please review the requirements presented below concerning the State of New York Vendor Responsibility Questionnaire.

As stated above, your letter must include the names of any other firms that will be involved in this project and the work to be assigned to each firm. This includes all sub-consultants (including D/M/WBE and New York State Service-Disabled Veteran-Owned Business (SDVOB) firms) and subcontractors. Firms submitting letters are asked to designate ¡°primary¡± and ¡°secondary¡± M/WBE firms. Primary M/WBE firms are those whom will be evaluated / scored when selecting a firm for designation. Further, these firms will likely be the primary firms to fulfill the M/WBE goals. In order to encourage the use of M/WBE firms that have limited Authority experience, a firm may include one or two ¡°secondary¡± M/WBE firms in a firm¡¯s LOI. Submission of these ¡°secondary¡± firms is not mandatory and they will not be evaluated/scored through-out the selection process. With approval from the Authority, these ¡°secondary¡± M/WBE firms will be included in the executed agreement. Any work completed by these secondary M/WBE firms will be used to fulfill the required M/WBE goals. If included in the executed agreement, the ¡°secondary¡± M/WBE firms will be included in a firm¡¯s performance evaluation.

Each firm submitting a LOI must verify and ensure that it and its proposed subconsultants and subcontractors have the required authorizations and certifications in order to practice engineering, surveying, etc. (verification can be found by visiting http://www.op.nysed.gov ) and to legally operate as a business in New York State (verification can be found by visiting http://www.dos.ny.gov ). The firm and their proposed subconsultants¡¯ and subcontractors¡¯ names listed in the LOI shall appear exactly as they are registered to practice and operate as a business in New York State. If a firm and/or its proposed subconsultants and subcontractors do not have the required certifications, and the firms¡¯ names are not properly listed in the letter, the LOI will not be considered and the firm submitting the letter will not be considered for selection for the advertised assignment. Do not send the certifications with the LOI unless required to do so as part of the State of New York Vendor Responsibility Questionnaire.

Firms are encouraged to visit the consultant section of the Authority's website at: http://www.thruway.ny.gov/business/consultants/guidelines.html for additional detail concerning the content of letters of interest.

Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005 (collectively referred to as the ¡°Lobbying Law¡±), made major changes to the Legislative Law and State Finance Law relative to lobbying on government procurements. More specifically, the Lobbying Law created two new sections in the State Finance Law: Section 139-j addresses restrictions on ¡°contacts¡± during the procurement process; and Section 139-k addresses the disclosure of contacts and the responsibility of bidders/proposers during the procurement process. The Lobbying Law applies to all procurements initiated on or after January 1, 2006. In this regard, a procurement means a contract or agreement involving an annual expenditure in excess of $15,000 for a commodity, service, technology, public work, or construction; purchase, sale or lease of real property; or revenue contract.

This proposed agreement is subject to the provisions of the Lobbying Law. As such, firms are required to review the ¡®Thruway Authority Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TAP-335)¡¯. These Guidelines can be found on the Authority¡¯s Website at http://www.thruway.ny.gov/business/consultants/forms/index.html

An interested firm and any proposed subconsultants and subcontractors that the firm is proposing to use on this project must have completed a State of New York Vendor Responsibility Questionnaire using the Office of the State Comptroller¡¯s New York State VendRep System ( http://www.osc.state.ny.us/vendrep/index.htm ), within a year prior to when the LOI is due. A hard copy Questionnaire shall not be submitted with the LOI.

Further, an interested firm and any proposed subconsultants and subcontractors that the firm is proposing to use on this project must also have a Standard Form (SF) 254, Architect-Engineer and Related Services Questionnaire on file with the Authority. If the firm has previously submitted the SF 254 to the Authority and such form will be less than one-year old on the date when letters of interests are due, the firm does NOT need to send another copy. All SF 254¡¯s must include the firm¡¯s Federal ID number in Box #1. While the SF 254 is used in the consultant selection process, it is secondary to the LOI. As such, ensure that all of the required information is included in the LOI. The SF 254 form is available on the Authority¡¯s website at: http://www.thruway.ny.gov/business/consultants/forms/index.html If submitting a SF 254, please enclose only one copy and do not staple it to the LOI.

For questions involving Minority, Woman, Disadvantaged enterprise or Service-Disabled Veteran-Owned business goals, contact the Authority¡¯s Chief Compliance Officer, Ms. Mildred Polite Smith at (518) 471-5830.

*The aggregate Minority?owned Business Enterprise (MBE) and/or Woman-owned Business Enterprise (WBE) subcontracting goal is 30%, which may be achieved through solely MBE or WBE firm(s), or a combination of both MBE and WBE firms. If the prime consulting firm is a MBE or WBE their participation may fulfill up to fifty percent (50 %) of the stated subcontracting goal.

Due Date: 07/02/2019

Contract Term: Twenty-eight months and the Authority shall have the option, in its sole discretion, to extend this agreement for one (1) additional two (2) year term.

Location:

Ad Type: General

Technical contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
Joseph Capovani
Professional Engineer 1 (Civil / Transport)
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-471-5965
Fax:
joseph.capovani@thruway.ny.gov
Primary Contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
James Chicoine
Director
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-436-2902
Fax:
James.Chicoine@thruway.ny.gov
Secondary contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
Joseph Capovani
Professional Engineer 1 (Civil / Transport)
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-471-5965
Fax:
joseph.capovani@thruway.ny.gov
Secondary contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
James Chicoine
Director
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-436-2902
Fax:
James.Chicoine@thruway.ny.gov





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