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General Information

Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
All Dates/Times are: (UTC-05:00) CENTRAL STANDARD TIME, CHICAGO, USA
Original Published Date: Apr 22, 2024 08:42 am CDT
Original Date Offers Due: May 03, 2024 12:00 pm CDT
Inactive Policy: Manual
Original Inactive Date: Jun 02, 2024
Initiative:
- None

Classification

Original Set Aside:
Product Service Code:
NAICS Code:
- 112511 - Finfish Farming and Fish Hatcheries
Place of Performance:
Department of Veterans Affairs Veterans Benefits Administration Washington , DC 20006

USA

Description

Page 8 of 8
COMBINED SYNOPSIS SOLICITATION NOTICE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm fixed price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

36C10D24Q0151 the Combined Synopsis Solicitation is issued as a request for quotation (RFQ).

The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2024-02.

The combined synopsis/solicitation is Unrestricted. The applicable NAICS Code for this solicitation is 112511 Finfish Farming and Fish Hatcheries and the Small Business Size limitation is $3.75 Million.

The contractor shall provide Fish Hatchery Equipment for the Muskogee VBA Regional Office for a Veteran enrolled in the VR&E Ch.31 Program.

CLIN 0001: Freshwater Fractionator - water flow rate @ 2 min. contact time 40 FPM, reaction chamber diameter 20 , total height from floor to top of fractionator 77 , dimensional footprint 32 x 44 , dry weight 220 lbs., operational weight 1050 lbs.

Unit Price___________; Quantity: 1; Unit of Issue: Each; Extended Price ____________

CLIN 0002: Pump for fractionator 115/230V 60HZ 1 PH

Unit Price___________; Quantity: 1; Unit of Issue: Each; Extended Price ____________

CLIN 0003: Oxygen Generator 220V/50Hz, 19 x 10 x 27 , 10 LMP, Wall Mount Aluminum, 9 PSIG, Concentration 93%7

Unit Price___________; Quantity: 1; Unit of Issue: Each; Extended Price ____________

CLIN 0004: UV Sterilizer MAX PSI 100, 30 MJ/CM2*4 at 848 GPM

Unit Price___________; Quantity: 1; Unit of Issue: Each; Extended Price ____________

CLIN 0005: Free Drum Filter Flow rate 50,000 GPH (200 m3/h), Size 41.3 x 54 x 28 , inlet Ten (10) 4 inch, outlet ten (10) 4 inch, bypass four (4) 4 inch, includes control box and pump power box

Unit Price___________; Quantity: 1; Unit of Issue: Each; Extended Price ____________

CLIN 0006: Tanks 900 Gallon Open top, flat bottom cylindrical, 72 diameter x 52 height, resin complies with US Food & Drug Administration regulation 21 CFR 177.1520 (C) 3.1 and 3.2

Unit Price___________; Quantity: 4; Unit of Issue: Each; Extended Price ____________
CLIN 0007: External pond pump 3450 RPM motor, 3 suction & discharge ports, corrosion resistant stainless steel shaft seals, A¨ú HP, Max Amps 5.5 Max head 40 , Max Flow 10,680, GPH @ 20 7800.

Unit Price___________; Quantity: 1; Unit of Issue: Each; Extended Price ____________
Total Price _________________________

Description of Requirement

The Department of Veterans Affairs (VA) Veterans Benefits Administration (VBA) Muskogee Regional Office has a requirement fish hatchery equipment. This Purchase is for a Veteran enrolled in the VR&E Ch.31 Program.

Period of Performance: Equipment shall be delivered within 10-12 weeks from award.

FOB Destination Point: The physical address where the equipment will be delivered will be given upon award. The ship too zip code is 74857.

FAR 52.212-1, Instructions to Vendors Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda:

52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)
http://www.acquisition.gov/far/index.html (FAR) and
http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)
52.212-2 Evaluation Commercial Items (OCT 2014)
Questions: Questions to this RFQ shall be submitted via electronic mail to the Contract Specialist (Edward.Bradford@va.gov). Questions will be accepted until April 26, 2024, 12:00 p.m. (CST). The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated timeframe that the Government considers relevant, will be answered. Responses to questions will be provided as amendment to the RFQ that will be made available to all potential Vendors on FBO. Telephonic inquires will not be responded to.

SAM Registration: Vendors must be registered in the Systems for Award Management (SAM), Reps and Certs, under NAICS 112511 and have an active registration at the time quotes are submitted. No contract will be entered into with an unregistered contractor. Quotes received from vendors not registered in SAM under NAICS 112511 be deemed nonresponsive and will not be considered for award. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public/SAM/. On-line Representations and Certifications (ORCA) may also be filled out at this website.

Quote Preparation Instructions:

Specific Instructions:
Quotes shall be submitted electronically to Edward.Bradford@va.gov. The email subject line should contain the following: Quote in Response to 36C10D24Q0151, Fish Hatchery Equipment . Responses are due no later than May 3, 2024 @ 12:00 p.m. (CDT). The maximum size of each email cannot exceed 5 MB. Note that emails that contain compressed files such as Zip files will be rejected by the government server. Only written quotes shall be acceptable and must be received and identified by solicitation #36C10D24Q0151. Vendors bear the burden of ensuring that quotes are emailed on time. The Quotes must include company name, address, SAM UEI Number, DUNS Number, tax identification number (TIN), and point of contact with phone number, and e-mail address.

All Quotes shall be legible and prepared in the format referenced below.

Part I - Technical: The Vendor shall list all equipment being proposed, including specs, to meet the governments requirement. Equipment quoted must meet the minimum specs listed in this solicitation to be considered.

Part II - Executed Request for Quote and Price: The Vendor is required to quote a fully burdened fixed price for the CLIN structure as shown in the above section v. Insert the quoted unit and extended prices in Contract Line Item Number (CLIN) 0001 through 0007. All unit prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458. Vendors shall acknowledge all amendments issued.
ADDITIONAL INFORMATION:

Any quote submitted to the Contracting Officer after the due date and time shall be considered nonresponsive to the Solicitation and rejected.

It is the Vendor s responsibility to ensure that their quote is submitted in its entirety. Partial quotes shall be considered nonresponsive to the Solicitation and shall be rejected.

The Quotes shall be evaluated strictly in accordance with their written content. The Government reserves the right to award without discussions based upon the initial evaluation of Quotes.

Failure to provide any of the above information or providing inadequate or unclear information will result in the
quote being rated unsatisfactory and ineligible for award.

(End of Addendum to 52.212-1)

Quotes shall be evaluated as follows:

BASIS FOR AWARD: This requirement will be competed and awarded under Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures. The contracting techniques associated with FAR Part 15 do not apply. Following receipt of quotes, the government will perform an evaluation of quotes to determine if they are technically acceptable. The government will then determine if the prices of all the technically acceptable quotes are deemed fair and reasonable. The government intends to award to the quote that is considered technically acceptable and lowest priced, if the lowest priced is considered fair and reasonable.

The Government will award a contract resulting from this solicitation to the responsive, responsible Vendor in accordance with FAR 9.104-1.

The following factors shall be used to evaluate quotes:

EVALUATION FACTOR 1: TECHNICAL - The technical rating reflects the degree to which the proposed approach has demonstrated the ability to provide Fish Hatchery Equipment that meets the governments requirement. The Vendor s quote shall be evaluated for its proposed equipment and ability to deliver the type of equipment listed in this solicitation within the timeframe required.

EVALUATION FACTOR 2: PRICE- The Vendor is required to quote a fully burdened fixed price for the CLIN structure as shown in Section v. Insert the quoted unit and extended prices in Contract Line Item Number (CLIN) 0001 through 0007. All unit prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458.

The Government shall evaluate price to determine whether or not it is considered fair and reasonable in accordance with FAR Part 13.106-3.
Once the government determines the contractor that is the best suited (i.e., the apparent successful contractor), the government reserves the right to communicate with only that contractor to address any remaining issues, if necessary, and finalize a purchase order with that contractor. These issues include technical and price.

FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services applies to this solicitation. The Vendor must have completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the Vendor verifies by submission of this quote that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________.

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services, applies to this solicitation. The following FAR and VAAR provisions and clauses are added as addenda:
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services
or Equipment (NOV 2021)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
52.233-1 Disputes (MAY 2014)
52.252-2 Clauses Incorporated by Reference (FEB 1998)
(FAR) http://www.acquisition.gov/far/index.html
(VAAR) http://www.va.gov/oal/library/vaar/index.asp
52.252-6 Authorized Deviations in Clauses. (NOV 2020)

VAAR 852.203-70 Commercial Advertising (MAY 2018)
VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018)

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Services, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:

Paragraph b applicable clauses:

(4) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of
Whistleblower Rights (NOV 2023)
(5) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)
(12) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred,
Suspended, or Proposed for Debarment (NOV 2021)
(26) 52.219-28 Post-Award Small Business Program Representation (FEB 2024)
(31) 52.222-3 Convict Labor (JUN 2003)
(32) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (FEB 2024)
(33) 52.222-21 Prohibition of Segregated Facilities (APR 2015)
(34) 52.222-26 Equal Opportunity (SEP 2016)
(36) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)
(39) 52.222-50 Combating Trafficking in Persons (NOV 2021)
(48) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)
(52) 52.225-1 Buy American-Supplies (OCT 2022)
(55) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)
(62) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (JUL 2013)
N/A

N/A

Quotes are due no later than May 3, 2024 @ 12:00 p.m. (CDT).

For additional information, please contact the Contracting Officer, Edward Bradford by e-mail at Edward.Bradford@va.gov

Attachments/Links

Contact Information

Contracting Office Address

1800 G STREET NW
WASHINGTON , DC 20006
USA

Primary Point of Contact

Edward Bradford
Edward.Bradford@va.gov
Phone Number 254-299-9807

Secondary Point of Contact

History

Apr 22, 2024 08:42 am CDTCombined Synopsis/Solicitation (Original)

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